EconomyEditor's PickNewsSharing passwords securely 

1 year ago2712 min
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Nowadays, it is already common knowledge that sharing your password via email or any  social media app, is already considered a high-security risk. However, for some reason,  people still do this.

This is especially true in most legal and business situations. If this has  now become a real security problem, what then could be the solution?

Enter the password manager.

In this article, we will be looking at how we can protect our company’s data by safely sharing  passwords in a secure manner. And of course, we will only be able to do this by using a  password manager. One good example is the sharing of hard data and digital keys in a  critical service/business like a law firm.

How Do You Share Passwords Securely In a Law Firm?

According to the American Bar Association Tech Report of 2019: A survey that year shows  26% of respondents say that they were hit by a security breach. Unfortunately, there was a  3% rise in that statistic from the previous year of 2018. Not alarming, but definitely  significant.

On the other hand, the good news is, cybersecurity is getting better than ever. Along with the  need for law firms to operate with precision and uncompromising confidentiality, is the  continuous innovation of password management technology. This is for the purpose of  adapting, containing, and neutralizing risks that come with the adversarial nature of the  business of litigation.

First and foremost on any client’s mind is trust. Whether they’d be partners of the firm or  someone who is a direct employee of the company, the margin for error in losing trust is so  tiny that efforts to protect the company’s data must be doubled.

1. Add Your Client as Guest

Acquire a reputable password manager software for your team, and add your client or a  collaborating company as a guest. This way you can share passwords which are encrypted  and secure. You can also keep the sharing only within the password management system,  and only within the assigned group of people. No outside apps.

The manager itself is an encrypted environment that is designed to share passwords  securely. No more sending sensitive data via email.

2. Share Your Passwords Securely within the Team

In order to reduce the risk of human error and misplaced information, you can go ahead and  use a password manager to enable your employees to share passwords. They can do this  only inside the system at the same time keeping the integrity of the critical information intact.  To achieve this, you must do the following:

• Add Your Employees as Full Team Members

Add each one of your legal associates to the team password. This allows everyone to safely  share with everyone else inside the team. The team itself is encapsulated in a protected  environment wherein just in case you are in doubt, you can go ahead and just do a few  clicks to remove potential threats.

• Multi-Tier Sharing

This advanced type of sharing allows far hierarchy and some limits to some access that are  on a need-to-know basis only. For instance, not all associates of the firm get access to top level credentials. Multi-Tiering sharing also allows for certain passwords to be available only  to personnel who have top-level clearance.

It also features the capability to let you share a client’s password with a senior lawyer  associate exclusively. And when they get it they have the option to share it with others to  their discretion, as well as according to the hierarchy in the system.

What’s more, the owner of said password can track every single change, edit and sharing of  the password, always being in control and rolling back any unwanted changes.

3. Unshare Your Passwords after Sharing

In the event that a case in court is concluded and closed, there will no longer be the need for  guest’s access to continue. Thus, you can go ahead and unshare it and continue keeping  your data safe. The opposite will happen if you have used an email in sharing your password  causing it to be left out there, for as long as it is not deleted. Unsharing your password  through the manager and updating it maintains the confidentiality and security of your data  and systems.

The Zero-Knowledge Encryption: What is it? And how does it work?

Zero-knowledge encryption is a method wherein a service provider can securely store your  information for you, and you, the owner, are the only one who has access to it. And in most  cases, providers with this feature don’t even know what the key is to the information they are  storing for you.

Technically speaking, the provider/password manager encrypts your file where it allows you  to create a master password that only you as the owner know. The provider doesn’t even  know what file they have encrypted for you. Even if the government tries to open it up for  whatever purpose, all they will be able to pull up is encrypted and unintelligible data.

To put it in a simple analogy, your secret data would be something similar to this: Your  treasures are put in a safety deposit box located inside a bank. You pay the bank for storage  of your valuables while it protects the box with its thick walls.

Imagine this, the metal box serves as the encryption since no one else knows what’s in it  except you. And then, the box is locked with a lock that is not provided by the bank, but by a  padlock of your choice provided by you. Also, it comes with keys that only you have, the  bank doesn’t even have a copy of your keys by default.

At Passcamp, we guarantee that your data is kept with Zero-knowledge proof, featuring all  other essential cybersecurity technology that is available today. This way, no opponent of  the law firm and its clients will be able to access any of its sensitive data that is being  entrusted to us, your reliable password management partner.

Wrapping Up

It’s an effective double-blind security method that adds to your peace of mind as an owner  as well as strengthens the integrity of the provider’s system. Choose a password manager  that has zero-knowledge encryption so that you can be assured of a safe and well-insulated  sharing of your passwords.

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